Application Guidelines – FY 2020
First Round Applications:
August 7, 2019
Second Round Applications:
January 10, 2020
Mission of the Heart of Chesapeake Country Heritage Area
As one of the Maryland Heritage Area Authority’s 13 regions designated as Certified Heritage Areas, the Heart of Chesapeake Country Heritage Area:
- Leverages public and private partnerships to assist individuals, organizations and government entities protect, preserve and promote Dorchester County’s unique historic, cultural and natural resources.
- Broadens and deepens the beneficial effect of heritage tourism on the local economy through advocacy, interpretation and preservation that enhances assets and people’s awareness, understanding and appreciation of those assets.
Goals of the Heritage Area
- Enhance heritage resources
- Raise visibility
- Strive for compatible economic redevelopment
- Practice stewardship
- Project must be consistent with the mission and goals of the Heart of Chesapeake Country Heritage Area as shown in our Five-Year Action Plan, which can be accessed here on our website.
- Project must be located within the boundaries of the Heritage Area.
- Applicant must demonstrate ability to manage grants and execute projects within a required timeframe.
- Applicant must show proof of matching funds.
- Project’s objectives must be clearly stated.
- All events must occur after date of grant awards to allow for the Heritage Area to receive recognition for funding at event.
- All projects must be completed after date of grant award to allow for the Heritage Area’s logo to be incorporated in recognition for its support of the project.
- No projects or events will be funded retroactively.
Between $500 and $5,000 for projects or between $50 and $500 for professional development
- Cash match required (no in-kind services) with proof that the match is equal to (or greater than) the grant request. No grant will be made for more than 50 percent of the total project cost.
- The match must be from a non-state source.
Mini-Grant Application and Required Documents
A fully completed application must be submitted online by the stated deadline. Completed Mini-Grant applications should include:
- Completed online application form, including budget
- Proof of available matching funds from non state-sources; examples of match documentation:
- Award letter from non-state grant
- Pledge or letter of commitment from donor
- Approved budget from a non-state governmental agency
- Bank statement showing cash, paired with a letter of commitment from the organization’s leadership
- Non-profits must include proof of non-profit status, mission statement, and names of Board of Directors
- Letter(s) of support from partner organizations, elected or governmental officials, or other outside parties with interest in the project.
- Mini-Grant Workshop: Wednesday, June 26, 2019, from 4 to 5 p.m., Dorchester County Visitor Center
- Applications Due: On or before August 7, 2019 (round one) or January 10, 2020 (round two)
- Review by HCCHA at Management Board Meeting: Thursday, August 22, 2019 (round one) or Thursday, January 23, 2020 (round two).
- Progress Report Due: Friday, February 21, 2020 (round 1) or Friday, May 29, 2020 (round two).
- Project Completion/Final Report: Friday, August 23, 2020.
NOTE: No projects or events will be funded retroactively. All events must occur after date of grant award.
- Grant recipients must complete a Mid-point Progress Report and a Final Report as described in the grant award letter.
- Grant recipients will participate in a Grant Recipient Partnership Seminar in Spring 2020.
- Grant recipients will prepare a display about their project for the HCCHA awards reception in Fall 2020.
- Grant recipients who use their award for professional development will write a short summary of the experience for the HCCHA newsletter.
This is a reimbursement grant!
- Project must be complete and Final Report submitted before mini-grant payment will be processed.
- Mini-grant recipients must be able to pay for the cost of the entire project before grant is awarded.
- Funds will not be released until copies of invoices and expenditure receipts for the entire project, including award and matching funds, are received with the Final Report.
- Two copies of final product and/or photos of completed event or project must also be submitted.
Both the Maryland Heritage Areas Authority and the Heart of Chesapeake Country Heritage Area must be acknowledged in all publicity and products resulting from the award of a mini grant. If you receive an award, contact the office for the appropriate logos and acknowledgement to use.
For Assistance and Questions
Contact Julie Gilberto-Brady at 410-228-1000 or Julie@VisitDorchester.org to discuss projects in advance of completing an application or for any questions.
Address: Julie Gilberto-Brady, Manager
Heart of Chesapeake Country Heritage Area
2 Rose Hill Place, Cambridge, MD 21613