Mini-Grant Final Report Form

The completed final report form and related documentation should be submitted by the specified deadline. Copies of invoices, receipts, checks, photographs, brochures, ads, programs, news releases, etc. can be uploaded to this online form. NOTE: there are two areas for filling out the program description, one for project grants of $500 or more and one for professional development grants less than $500; you only need to fill out the one associated with your funding.
  • Describe below your project and accomplishments: 1)Include enough detail to explain the project to someone unfamiliar with it. 2)Include numbers, for example, the number of people attending an event, number of brochures printed, amount made from ticket sales, etc. 3)What was the impact of event/program/project and how did it contribute to your organization, to the Heart of Chesapeake Country Heritage Area and to the community as a whole? 4)Upload supporting documents and photos below.
  • Describe below the professional development opportunity funded by the grant: 1)Include enough detail to explain the program to someone unfamiliar with it. 2)Include numbers, for example, the number of people attending the program, number of days it ran, number of hours you engaged in the program, etc. 3)Why did you choose this program and how did it contribute to your organization, to the Heart of Chesapeake Country Heritage Area and to the community as a whole? 4)Upload supporting documents and photos below.
  • Include copies of project outcome, for example, a pdf of a brochure, and/or photographs of completed final project or event. Products such as flyers, ads, programs, news releases, articles, etc. must include evidence of use of the MHAA and HCCHA logos and/or credit line. If your grant was for professional development, include a copy of the program, agenda or curriculum, as well as a Word document with the overview you entered above. You may provide originals of materials to: Amanda Fenstermaker, HCCHA Manager, 2 Rose Hill Place, Cambridge, MD 21613
    Drop files here or
    Accepted file types: pdf, jpg, png, doc, docx, Max. file size: 25 MB, Max. files: 10.
    • Following the original budget shown in your grant application, indicate the final project expenditures attributed to each funding source in the table below. The Mini-Grant must be matched with a cash match. The total in the Heritage Area Mini-Grant Expenditure column should be the same as the amount of the Heritage Area Mini-Grant award. You can add up to 12 lines, as necessary. Click the plus sign on the right to add another line. Note: Copies of all invoices and paid receipts for the completed project must be included with this report. They can be uploaded below.
      Project Item Cost (line items from application budget)Heritage Area Mini-Grant ExpenditureCash Match ExpenditureTotal Expenditure 
    • Heritage Area Mini-Grant Expenditure - TOTALCash Match Expenditure - TOTALTOTAL Project Expenditure
    • If necessary, provide any relevant budget information or explanations here.
    • Include documentation of invoices, receipts and canceled checks, as appropriate. When possible, combine multiple documents into one file before uploading. A maximum of 10 files may be uploaded. Accepted formats are pdf, jpg, doc and docx.
      Drop files here or
      Accepted file types: pdf, jpg, doc, docx, Max. file size: 25 MB, Max. files: 10.
      • Name of person/organization to whom the reimbursement check should be written.
      • Where should we mail the reimbursement check?
      • This field is for validation purposes and should be left unchanged.
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