Mini-Grant Application Form in Cambridge, MD

Mini-Grant Application FY2024

NOTE: The deadline is June 23, 2023, for both project and professional development grants.

WE RECOMMEND: that you copy this page and prepare your answers in a Word document ahead of time. Then return to the form to cut and paste in your responses and upload supporting materials. Submit everything all at once.

IMPORTANT: When you submit your application, you will see a confirmation page on your computer. If you do not see a confirmation page, the submission did not go through. Please see Mini-Grant Guidelines before completing this application: visitdorchester.org/heritage-area-mini-grants/.

"*" indicates required fields

Applicant Information

Full Legal Name of Applicant Organization*

Type of Applicant*

Non-profit - proof of non-profit required (including IRS letter, Articles of Incorporation, mission and list of Board of Directors

Municipality - must be in the Heart of Chesapeake Country Heritage Area

Upload proof of non-profit status if applicable

Include IRS letter and Articles of Incorporation

Drop files here or

Accepted file types: doc, pdf, jpg, docx, Max. file size: 25 MB, Max. files: 5.

Non-Profit Information: Mission Statement & Board of Directors

Non-profits must type their organizations' Mission Statement and list the names of their Board of Directors here OR upload documents below.

Upload Mission Statement & Board of Directors List

Required for non-profit applicants

Drop files here or

Accepted file types: doc, pdf, jpg, docx, Max. file size: 5 MB, Max. files: 2.

Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Email*

Enter Email Confirm Email

Phone*

Project Contact*

First Last

Contact's Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Contact's Email*

Enter Email Confirm Email

Contact's Phone*

Project Description

Title of Project*

... or title of professional development opportunity (conference, workshop, seminar, course, etc.)

Brief Project Description*

Describe concisely the project/activities/classes the grant would support. On what would the funds be spent, and how does it relate to heritage tourism? If it is for professional development, be sure to include the organization sponsoring the program.

Consistency & Relevance*

Explain how the project is consistent with or how it supports the mission and goals of the Heart of Chesapeake Country Heritage Area (HCCHA). For the HCCHA Five-Year Action Plan, including mission and goals, go to: http://bit.ly/hccha-plan2018

Key people*

Please list the names of the key people who will conduct the project, event or activities, or who will be participating in the professional development opportunity. Briefly describe their qualifications. Include a resume or list of qualifications for each. (You may upload resumes below. Please save multiple resumes as one file and upload as one document.) If another organization is partnering with you on this project, please indicate.

Upload Resumes

If you have multiple resumes, please combine them into one or two files to upload here.

Drop files here or

Accepted file types: pdf, doc, docx, Max. file size: 25 MB, Max. files: 2.

Schedule*

FOR PROJECTS: What is the timeline or schedule for the project? Please be as specific as possible using month and year from grant award to completion. FOR PROFESSIONAL DEVELOPMENT: When and where will the professional development opportunity take place?

Products*

Below, please describe any products - tangible and intangible (e.g., research report, interpretive signs, marketing materials, docent training, fundraising or grant writing expertise, etc.) that will result from the project. If this project is an event, please describe the expected target audience, the number of people expected to attend and the potential effect on heritage tourism in the county.

Grant Request & Budget

Amount of Grant Requested*

Please enter a number from 50 to 5000.

Amount & sources of cash match*

Please describe the cash match and in-kind sources and provide documentation on cash match sources below (for grants more than $500 - latest bank or financial statement paired with letter of commitment from the organization's leadership, or other record of proof; for grants under $500 - a letter of commitment from the applicant or the applicant’s organizational leadership for the cash match) See mini-grant guidelines for acceptable documentation. If using in-kind volunteer hours, you will need to provide a volunteer log when you submit your reimbursement request.

Upload match documentation*

Proof of cash match can include bank statements. official notifications of other grant awards (not from state of Maryland agencies) or other official documentation (see mini-grant guidelines for acceptable documentation). Proof of in-kind match can include letter of commitment from service providers or donors of materials. Proof of volunteer hours (in the form of a log) is not required now but will be necessary when you submit a final report and request for reimbursement.

Drop files here or

Accepted file types: pdf, doc, jpg, docx, Max. file size: 25 MB, Max. files: 3.

Itemized Project Budget*

Please list all expenses for the project or professional development opportunity - one item per line. Click the plus (+) sign at the end of each line to add more rows as necessary for each project item (up to 12 items).

Project Item

Mini-Grant Request

Applicant Cash Match

Applicant In-Kind Match

Total Item Cost

Total Project Budget*

Total for Mini-Grant Request column should be the same amount entered for the "Amount of Grant Requested" line at the top of this page.

Total Mini-Grant Request

Total Applicant Cash Match

Total Applicant In-Kind Match

Total Project Cost

For projects of $500-$5,000 - Upload letter(s) of support here

Please include at least one letter of support from a partner organization, elected official or other outside party with interest in the project. Letters of support are not required for professional development grants.

Drop files here or

Accepted file types: pdf, jpg, doc, docx, Max. file size: 25 MB, Max. files: 8.

Upload other relevant documentation here

Include optional photos, contracts, preliminary estimates, etc.

Drop files here or

Accepted file types: pdf, jpg, doc, docx, Max. file size: 25 MB, Max. files: 8.

Requirements

Consent*

I agree to the requirements outlined in the Heart of Chesapeake Country Heritage Area Grant Application Guidelines.

Important Notes:

1. Heart of Chesapeake Country Heritage Area and Maryland Heritage Areas Authority must be acknowledged in any materials and in any publicity for a project funded by the HCCHA mini-grant.

2. If the grant is for professional development, recipients must provide a summary of their experience within a month following the date of the event.

3. Grant recipients will participate in a Grant Recipient Partnership Seminar in Fall 2023.

4. Grant recipients will prepare a display about their project for the HCCHA awards reception in Fall 2024.

5. If a mini-grant is approved, the recipient must complete a Final Report providing copies of paid invoices and expenditure receipts by the specified completion deadline.

6. Project must be complete and Final Report submitted before mini-grant payment will be processed. The mini-grant payment is made as a reimbursement of the mini-grant portion of project expenditures.

7. See Application Guidelines for important information on grant terms and requirements.

I agree to the grant requirements described above.

Name of Person Submitting Application*

First Last

Date*

Email*

Enter Email Confirm Email

Phone*

Comments

This field is for validation purposes and should be left unchanged.